Tenders/Invitation for Bids

Information for Tenderers

Govt's Procurement Policy

Role of the Contractor General's Department

Role of the National Contract Commission

Information for Tenderers

All invitations to tender will include:

• The name and address of the Scientific Research Council, if it is the procuring entity.
  
  
• Description of the work, goods or services required.
  
  
• Location of the work, goods or services.
  
  
• The agency supervising the procurement process.
  
  
• The source of funding, where applicable.
  
  
• The date, time and precise location for collection of the pre-qualification documents and the name of the officer responsible for providing them.
  
  
• The charge, if applicable, for the tender documents.
  
  
• The requirement that all tenderers must provide evidence of possession of a valid Tax Compliance Certificate for Jamaica.
  
  
• The requirement that all tenderers must be on the National Contracts Commission’s Register of Public Sector Contractors.
  
  
• A statement that financial and performance information for each tenderer will be required along with the tender and that this information may be verified and will be used in the selection process when evaluating the particular contractor, supplier or consultant.
  
  
• The date, time and precise location for the submission of the tender.
  
  
• The time, date, place and manner for the opening of the tender box.
  
  
• The method of evaluating the tenders.

Receipt of Tenders

• Tenders should be deposited in a tender box, the location of which must be stated in the tender documents.
  
  
• Tenders that are received after the closing date/time must not be accepted or placed in the tender box, but rather shall be returned to the tenderer with appropriate notation indicating late receipt.

Opening of Tenders

Tenders shall be opened publicly.

• Both the advertisements for tenders and the tender documents must contain invitations to those who have tendered to be present at the opening.
  
  
• Returned tenders must be opened immediately after the time stated for the return of tenders, in the presence of a Tender Committee comprising the suppliers/contractors/consultants, if any, and appropriate members of the client agency and at least two (2) members of the Tender Evaluation Committee.
  
  
• Compliance with the instructions to tenderers must be verified (e.g. Tax Compliance Certificate, National Contracts Commission registration, tender security etc.).
  
  
• A current comparable estimate, one compiled from the same tender documentation as is available to the Tenderers, must be requested from the Quantity Surveyor or Engineer or other cost evaluator. This must be delivered to the Tender Evaluation Committee on or before the tender closing date.
  
  
• Tender sums should be recorded on the tender receivable form, which should be signed by each member of the Evaluation Committee.

Evaluation of Tenders

• An analysis and evaluation of the tenders should be carried out by the Tender Evaluation Committee
  
  
• A report of the tender process should be produced, bearing in mind the following format:
  • Introduction
    
  • Scope of work
  • Pre/post qualification process
  • Invitation to tender
  • Opening of tenders
  • Responsiveness of tenders
  • Analysis of tenders
  • Conclusions
  • Recommendation re tenders